Proplanum

About Proplanum

Proplanum is a comprehensive, AI-powered workforce management platform engineered to replace disparate, manual systems like spreadsheets and paper requests. It serves as a unified operational hub for businesses, integrating core functions of work scheduling, precise time and attendance tracking, and streamlined team management. The platform is designed for managers and business owners across various industries who require full, real-time visibility into their workforce operations. Its primary value proposition lies in automating repetitive administrative tasks, optimizing labor allocation against demand forecasts, and enhancing internal communication. By centralizing data and leveraging automation, Proplanum enables organizations to significantly reduce scheduling errors, control labor costs, improve compliance, and reallocate strategic focus from manual administration to business growth. The system is built with a focus on operational flexibility, speed of execution, data transparency, and enterprise-grade security, supporting access via web and mobile applications, physical kiosks, and QR code check-ins.

Features of Proplanum

AI-Driven Shift Planning & Optimization

This core feature utilizes artificial intelligence algorithms to automatically generate optimal staff schedules. The system analyzes historical and projected demand data, such as expected sales volumes or customer traffic per hour, to calculate the precise number of employees needed. It simultaneously factors in employee availability, skills, contract hours, and labor regulations to create a cost-effective, conflict-free plan that ensures the right people are scheduled at the right times, maximizing coverage while minimizing unnecessary labor expenditure.

Multi-Method Time & Attendance Tracking

Proplanum provides multiple, secure channels for accurate time registration, eliminating manual timesheet errors. Employees can clock in and out via a dedicated mobile app, a web browser, QR codes displayed at workstations, or physical kiosks. All data is synchronized in real-time to a central dashboard, allowing managers to instantly compare planned hours against actual worked hours, monitor punctuality, and identify absenteeism, thereby creating a reliable, auditable record for payroll processing.

Integrated Leave & Availability Management

The platform digitizes and streamlines the entire process of managing employee time-off and availability requests. Staff can submit requests directly through the app, which are then routed to managers for approval within the system. This eliminates email chains and paper forms, provides a clear audit trail, and automatically updates the master schedule to reflect approved absences, making it easier to plan for coverage and maintain an accurate, up-to-date roster.

Real-Time Operational Dashboard & Analytics

Managers gain full, real-time visibility into workforce operations through a comprehensive analytics dashboard. This feature displays live data on who is working, where they are assigned, and their current status. It provides insights into labor cost vs. budget, overtime trends, and schedule adherence. The system also facilitates seamless internal communication for shift swaps and announcements, and allows for the export of clean, accurate data reports directly to payroll systems or for further financial analysis.

Use Cases of Proplanum

Retail Chain Workforce Optimization

For retail businesses, Proplanum is deployed to dynamically align staff schedules with fluctuating store traffic. The AI forecasts customer influx based on historical data, enabling managers to schedule more staff during peak shopping hours and reduce labor during quieter periods. Real-time attendance tracking allows for immediate response to unexpected absences, ensuring sales floors remain adequately staffed to maintain customer service levels and prevent lost sales, all while tightly controlling payroll costs.

Restaurant & Hospitality Staff Coordination

In the gastronomy and hotel sectors, the platform is used to prevent service bottlenecks. Restaurant managers use demand forecasting to ensure sufficient wait and kitchen staff during busy meal times, enhancing customer satisfaction. Hoteliers synchronize housekeeping, reception, and service staff schedules based on reservation and occupancy analytics. This precise coordination avoids both understaffing during rushes and overstaffing during lulls, directly impacting guest experience and operational profitability.

Healthcare Facility Staffing Compliance

Healthcare administrators utilize Proplanum to manage complex, regulation-heavy schedules for doctors, nurses, and support staff. The system automatically generates shift plans that ensure 24/7 coverage while adhering to strict labor laws and union rules regarding working hours and rest periods. This automation reduces administrative burden, minimizes scheduling conflicts, and helps maintain consistent patient care standards by ensuring optimal staffing levels are always met.

Scalable Workforce Management for SMBs to Enterprises

The platform is architected to scale, serving both small-to-medium businesses and large corporations. For SMBs, it replaces basic spreadsheets with a professional, automated system that grows with the company. For larger enterprises, it provides a centralized, standardized system to manage dispersed teams across multiple locations, offering executives a unified view of labor efficiency and costs while empowering local managers with powerful, compliant scheduling tools.

Frequently Asked Questions

How does Proplanum's AI generate shift schedules?

Proplanum's AI scheduling engine uses a multi-factor optimization model. It ingests historical operational data (e.g., sales, transaction volume) and, where available, forward-looking forecasts to predict labor demand for specific time slots. It then cross-references this demand against a database of employee constraints, including contracted hours, defined availability, role-specific skills, and labor law regulations. The algorithm calculates millions of potential schedule combinations to output a plan that minimizes labor costs while maximizing coverage for anticipated business needs.

What deployment methods are available for time tracking?

Proplanum supports a hybrid, flexible deployment model for time tracking to suit different workplace environments. Options include: a dedicated employee mobile application for smartphones; a responsive web app accessible from any browser; on-site hardware kiosks for centralized clock-in/out; and scannable QR codes that can be placed at specific workstations or entry points. All methods feed data into the same real-time system, ensuring consistency and accuracy.

Can the system handle complex labor rules and compliance?

Yes, Proplanum is engineered with configurable compliance rules. Administrators can define parameters based on local labor codes, collective bargaining agreements, or internal company policies. These can include rules for maximum consecutive working days, mandatory rest periods between shifts, overtime thresholds, and break requirements. The AI scheduler respects these rules during plan generation, and the system can flag potential violations in manually edited schedules, significantly reducing compliance risk.

How does Proplanum improve communication within teams?

The platform includes built-in communication tools that contextualize discussions within the workflow. Features include push notifications for published schedules, shift swap marketplaces where employees can offer and pick up shifts, and direct messaging for manager approvals or team announcements. This centralizes all schedule-related communication, reducing reliance on fragmented channels like group texts or personal email, and ensures all members have access to the same, up-to-date information.