Contracko

About Contracko

Contracko is a specialized AI-powered contract lifecycle management (CLM) platform engineered to provide businesses with granular control over their contractual agreements. It functions as a centralized, intelligent repository designed to eliminate the administrative burdens and financial risks associated with manual contract tracking. The platform serves management, finance, legal, procurement, and operations teams, with particular efficacy for small to medium-sized businesses experiencing high contract volume or stringent compliance requirements. Its core value proposition lies in automating the most time-intensive aspects of contract management: deadline tracking, data extraction, and document analysis. By leveraging artificial intelligence, Contracko automatically parses uploaded contracts to extract critical metadata, key dates, and obligations, populating a structured database without manual data entry. This enables proactive management through configurable, recurring reminders for deadlines, renewals, and notice periods, which can be synchronized directly to external calendar applications. All contract files and their associated data are stored in a secure, searchable, and organizable environment, ensuring immediate access and oversight. Contracko's operational model is built on a foundation of data privacy, with GDPR-compliant EU-based servers and a firm policy against using customer data to train its AI models, making it a secure and reliable solution for sensitive business documentation.

Features of Contracko

AI-Powered Contract Analysis & Summarization

This feature utilizes advanced machine learning algorithms to automatically analyze uploaded contract documents. It performs optical character recognition (OCR) and natural language processing (NLP) to identify and extract key contractual elements such as parties, effective dates, termination clauses, renewal terms, payment obligations, and liability caps. The system then generates concise, plain-language summaries, highlighting critical obligations and risks. This process is designed to reduce manual contract review time by an estimated 80%, eliminating the need for tedious data entry and enabling faster decision-making and risk assessment.

Intelligent, Recurring Deadline & Renewal Reminders

Contracko's reminder engine allows users to configure multiple, customizable alerts for every critical date within a contract. Users can set pre-notification periods (e.g., 30, 60, 90 days) for expirations, renewals, option windows, and notice deadlines. A key technical specification is the system's ability to set reminders that automatically recur upon contract renewal, ensuring continuous protection without manual reconfiguration. These alerts are delivered via unlimited email notifications and can be integrated to sync key dates automatically with Google Calendar, Apple Calendar, or Microsoft Outlook.

Centralized Contract Repository with Metadata Tagging

The platform provides a unified, cloud-based repository for storing all contract documents and their associated structured data. Each contract record is enriched with automatically and manually added metadata, including counterparty, category, value, status, and extracted key dates. This enables powerful filtering, categorization, and full-text search capabilities. The repository supports organization by custom categories or counterparties, with tiered storage limits for active and archived contracts, ensuring all contractual documents and their relevant data points are accessible from a single, secure dashboard.

Holistic Contract Tracking & Compliance Dashboard

Contracko offers a comprehensive dashboard that provides real-time visibility into the entire contract portfolio. This interface monitors and displays the status, key dates, and milestones of all contracts in one centralized view. It is engineered to give management and operational teams an at-a-glance overview of compliance status, upcoming obligations, and potential bottlenecks. This feature transforms contract management from a reactive, file-searching exercise into a proactive, data-driven business process, ensuring no critical deadline or compliance requirement is overlooked.

Use Cases of Contracko

Legal Team Contract Compliance & Obligation Management

Legal departments utilize Contracko to systematically manage regulatory and compliance obligations embedded within contracts. The AI analysis quickly surfaces clauses related to data privacy (e.g., GDPR), indemnification, and governing law. The centralized dashboard and smart reminders ensure all notice periods for amendments or terminations are met, mitigating legal risk. This allows legal teams to efficiently oversee a high volume of agreements and collaborate seamlessly with finance and operations by providing clear, accessible contract data.

Finance & Procurement Subscription and Renewal Oversight

Finance and procurement teams employ Contracko to gain control over recurring subscriptions, vendor agreements, and software licenses. The platform automatically tracks renewal dates and costs, preventing auto-renewals of unwanted services and enabling proactive budget planning and vendor negotiation. By having a complete overview of all active financial commitments and their terms, these teams can optimize spending, avoid redundant services, and ensure timely payment to maintain service continuity.

Small Business Operational Contract Administration

Small businesses and startups, often without dedicated legal staff, use Contracko as their foundational contract management system. It simplifies the process of storing and organizing all agreements, from client NDAs and employment contracts to office leases. The AI summaries make complex legalese understandable, while automated reminders for critical dates prevent costly oversights on lease renewals or service agreements, allowing founders and managers to focus on core business operations with confidence.

Cross-Departmental Contract Visibility for Management

Executive and operational management teams leverage Contracko's dashboard to achieve full portfolio visibility. The system provides a single source of truth for all contractual commitments across departments. Managers can monitor contract status, assess performance against key milestones, and ensure organizational obligations are being met. This holistic view supports strategic planning, risk management, and ensures all teams are aligned and informed regarding their contractual dependencies and deadlines.

Frequently Asked Questions

How does Contracko's AI analysis work, and is my data secure?

Contracko's AI employs optical character recognition (OCR) to read documents and natural language processing (NLP) models trained to identify standard contractual clauses and data points. For security, all data is encrypted in transit (TLS 1.2+) and at rest using AES-256 encryption. Crucially, Contracko does not use your contract data to train or improve its AI models. The platform is GDPR compliant, with all servers hosted in the European Union, ensuring your sensitive business information remains private and secure.

What happens if I need to manage more contracts than my plan allows?

Contracko's pricing tiers are structured based on the number of active and archived contracts. If you approach your plan's limit, you will be notified by the system. You can then upgrade to the next tier (e.g., from Small Business to Business) to increase your contract limits and user seats. The platform is designed to scale with your business needs, and you can change your plan at any time from your account settings.

Can I integrate Contracko reminders with my existing calendar?

Yes, Contracko offers seamless calendar integration. You can configure the system to automatically sync key contract dates—such as expiration, renewal, and notice deadlines—to your preferred calendar application. The platform supports direct integration with Google Calendar, Apple Calendar (via iCal), and Microsoft Outlook. This creates a proactive workflow where critical contract milestones are visible alongside your other appointments and tasks.

What is the difference between active and archived contracts?

Active contracts are agreements that are currently in effect and require ongoing management and tracking (e.g., a current lease or active service agreement). Archived contracts are those that have been terminated, expired, or are no longer operationally relevant but which you wish to retain for record-keeping, audit, or historical reference. Archiving a contract removes it from your active management dashboard but keeps it securely stored and searchable within your repository.

Pricing of Contracko

Contracko offers three tiered monthly subscription plans, with discounted annual billing available. All plans include core features like AI contract analysis, smart reminders, calendar sync, and unlimited email notifications.

Freelancer Plan: Priced at $16 per month, this tier is designed for solo professionals. It includes management for 25 active contracts, 25 archived contracts, 3 GB of file storage, and supports 1 user account.

Small Business Plan: Priced at $63 per month, this tier caters to startups and small teams. It allows for 100 active contracts, 100 archived contracts, 10 GB of file storage, and supports up to 5 user accounts.

Business Plan: Priced at $188 per month, this tier is built for established companies. It supports 300 active contracts, 300 archived contracts, 30 GB of file storage, and includes licenses for up to 15 users. A 7-day free trial is available for all plans, requiring no credit card to start.