MeetingMind

About MeetingMind

MeetingMind is an advanced, AI-powered meeting assistant application designed exclusively for macOS. It functions as an intelligent recorder that automatically captures, transcribes, and analyzes virtual meetings, transforming them into structured, actionable knowledge. The core value proposition lies in its ability to eliminate manual note-taking, ensuring professionals never miss critical details, action items, or insights from their discussions. It is engineered for individuals and teams who rely on platforms like Zoom for daily communication, including remote workers, project managers, consultants, and executives who require accurate meeting records for accountability and productivity. A defining characteristic of MeetingMind is its privacy-first architecture. Utilizing on-device AI processing powered by Apple Silicon, it ensures that all audio data, transcription, and analysis occur locally on the user's Mac, guaranteeing that sensitive meeting content never leaves the device. For enhanced capabilities, it offers optional integration with local Ollama models or the OpenRouter API, providing flexibility between maximum privacy and advanced cloud-based AI features. The application operates seamlessly from the macOS menu bar, providing automatic meeting detection and recording without requiring manual intervention, making it an indispensable tool for efficient and secure meeting management.

Features of MeetingMind

Automatic Meeting Detection & Recording

This feature intelligently monitors system activity to automatically detect when a user joins a Zoom meeting. Upon detection, it initiates recording without any manual clicks, ensuring capture begins precisely when the meeting starts. It aligns with the user's schedule to provide a hands-free, reliable recording experience, guaranteeing that no part of the discussion is missed due to human error or delayed activation.

Dual-Source Audio Capture with Adaptive Gain

MeetingMind employs sophisticated audio engineering to capture both microphone input (participant voices) and system audio (application sounds, other participants) simultaneously. Its adaptive gain technology dynamically adjusts audio levels in real-time to prevent common issues like echo, feedback, and audio clipping. This results in a crystal-clear, balanced audio recording that is optimal for high-accuracy transcription.

On-Device AI Transcription & Processing

Leveraging the powerful WhisperKit framework optimized for Apple Silicon, MeetingMind performs real-time, speaker-attributed transcription directly on the Mac. This local processing ensures instantaneous transcript generation with high accuracy while maintaining complete data privacy. The transcripts are formatted in clean markdown, ready for export, sharing, or further analysis by the integrated AI assistant.

Integrated AI Assistant with Flexible Models

The built-in AI assistant provides live interaction with meeting content. It can generate summaries, highlight key takeaways, and track action items as the discussion happens. Users can query the transcript in real-time. For processing, it offers a choice: use 100% private, local Ollama models or connect a cloud-based OpenRouter API key for more powerful LLMs, balancing privacy needs with computational requirements.

Use Cases of MeetingMind

Daily Stand-ups and Team Syncs

For agile teams conducting daily stand-up meetings, MeetingMind automatically records and transcribes each session. Team members can fully engage in the conversation without distraction. Post-meeting, the AI-generated summary and action item list provide a clear, shareable record of blockers, progress updates, and next steps, ensuring alignment and accountability across the team.

Client Consultations and Discovery Calls

Professionals such as consultants, lawyers, or sales representatives can use MeetingMind to meticulously capture every detail of client meetings. The accurate, speaker-attributed transcript serves as a reliable legal and business record. The AI assistant can later be queried to extract specific promises, requirements, or concerns discussed, aiding in proposal creation and follow-up accuracy.

Project Planning and Brainstorming Sessions

During intensive planning or creative brainstorming meetings, ideas flow rapidly. MeetingMind captures the entire dialogue, allowing participants to remain immersed in the collaborative process. Afterwards, the structured markdown transcript and AI-highlighted insights help organize disparate ideas into coherent project plans, feature lists, or strategic documents without losing any nuance.

Educational Lectures and Training Workshops

Students, trainers, and lifelong learners can record educational Zoom sessions. The automatic operation means recording starts as class begins. The searchable transcript allows for easy review of complex topics, and the AI summary can outline core concepts and learning objectives, creating a powerful study aid and reference material from live sessions.

Frequently Asked Questions

How does MeetingMind ensure privacy and security?

MeetingMind is architected with a privacy-first principle. All core functionalities, including audio recording, real-time transcription via WhisperKit, and initial AI processing, are executed locally on your Mac. Your meeting data never leaves your device unless you optionally choose to connect to the OpenRouter cloud API for specific AI tasks. This on-device processing is optimized for Apple Silicon Macs running macOS 13 or later.

What is included in the free version?

The free tier of MeetingMind includes 60 minutes of total recording time per day. It encompasses all core features: automatic Zoom meeting detection, dual-source audio capture, live on-device transcription, AI-generated summaries, and local processing. This plan is designed to be perpetually free and is sufficient for daily short meetings like stand-ups or one-on-ones.

What are the system requirements for MeetingMind?

MeetingMind requires a Mac computer with Apple Silicon (M-series chip) running macOS 13 (Ventura) or a later version. This requirement is due to the intensive on-device AI processing and optimization for the Neural Engine present in modern Apple hardware, which enables fast, accurate, and private transcription and analysis without compromising system performance.

Do I need to inform participants I am recording?

Yes, absolutely. MeetingMind includes a clear recording disclosure notice. You are solely responsible for informing all participants that the meeting is being recorded and for obtaining any necessary consent prior to starting the recording. You must comply with all applicable local, state, and federal laws regarding the recording of conversations, which often require two-party or all-party consent.