WriteToMail

WriteToMail is an innovative solution designed to automate the process of sending physical mail for modern law firms and businesses. It eliminates the tedious tasks of printing, folding, stuffing, and mailing letters by hand, allowing users to send professional correspondence in seconds via Clio integration or the web dashboard. WriteToMail is tailored specifically for legal workflows including client intake letters, demand letters, retainer agreements, court filings, and bulk marketing campaigns. With the ability to access contact data automatically from Clio, users can ensure accurate addressing. The service provides address verification, tracking, and delivery confirmation for every item mailed, including certified mail with electronic return receipts. This robust platform streamlines operations, enhances efficiency, and ensures reliable communications for legal professionals and businesses alike.

AI Writing Assistance

WriteToMail includes an AI writing feature that allows users to generate professional drafts for their letters in seconds. Users simply describe their letter in plain English or upload existing PDF or postcard designs, making the writing process straightforward and efficient.

Visual Editing Tools

With its intuitive visual editor, WriteToMail enables users to fine-tune fonts, styles, and wording. This feature ensures that every letter looks professionally typeset, allowing for customization without sacrificing quality.

Bulk Mailing Capabilities

WriteToMail supports bulk mailing, enabling users to upload a CSV or Excel file to create personalized, printed mailings for thousands of recipients simultaneously. This feature is particularly useful for marketing campaigns or mass communications.

Secure and Compliant Printing

The letters are printed by a SOC 2 Type II and HIPAA-compliant mail partner in a secure facility. WriteToMail guarantees that your data is encrypted and accessible only through your account, ensuring the privacy and security of sensitive information.

Legal Document Dispatch

Law firms can utilize WriteToMail to efficiently send client intake letters, retainer agreements, and court filings. The automation of physical mail helps reduce the time spent on administrative tasks, allowing legal professionals to focus on their core responsibilities.

Marketing Campaigns

Businesses can leverage WriteToMail for bulk marketing campaigns by sending personalized postcards or letters to a large audience. This feature enhances outreach efforts while simplifying the process of managing and executing marketing strategies.

Certified Mail Sending

For important legal documents that require verification, WriteToMail offers certified mail services with electronic return receipts. This ensures that sensitive correspondence is delivered securely and that proof of delivery is readily available.

Quick Communication with Clients

WriteToMail allows for quick and efficient communication with clients through tailored letters. By automating the mailing process, businesses can maintain timely and professional correspondence, enhancing client satisfaction and engagement.

How much does it cost to send a letter?

Each letter sent through WriteToMail includes printing, the envelope, and USPS First-Class postage. The Business plan is available for $20 per month with metered billing, and volume discounts are offered for bulk mailings.

How long does delivery take?

Letters are typically printed and mailed within 1 to 2 business days. Once dispatched, USPS First-Class Mail usually delivers within 5 to 7 business days, resulting in a total timeline of approximately 6 to 9 business days from submission to mailbox.

Where can you deliver?

WriteToMail delivers to all U.S. addresses using USPS First-Class Mail. This comprehensive coverage ensures that users can reach their intended recipients across the country without limitations.

Is my letter content private?

Yes, WriteToMail ensures that all letter content remains private. The printing is managed by a secure, HIPAA-compliant facility, and all user data is encrypted, accessible only through the user's account, providing peace of mind regarding confidentiality.